This is a change to the shootplan
The Wedding Shootplan is a document that your media team uses to understand the flow of your day and when and where to prepare for coverage.
Your Wedding ShootPlan is not your wedding day itinerary.
Hello Future Bride and Groom!
We are excited about being selected as the media professionals for your big day. We understand that the planning process can be challenging and we want to ensure that your investment in our services meets your expectations. In order to ensure quality service, please review the information provided in this letter and submit to us 7 days in advance of your event. It is critical that we review all schedules to ensure that it corresponds with your service contract and that the necessary resources are available to you. Please work with your planner to finalize this wedding day “MEDIA-SPECIFIC” timeline. If we do not receive your timeline within 7 days of your event date, we cannot guarantee resources for any adjustments that may fall outside of the contracted coverage hours and coverage will be assigned based on the signed agreement. Please review your service agreement carefully. Do not assume that your event is the only event scheduled for that day.
*** “Media-Specific” timeline submissions that are different from your signed service agreement shall REQUIRE APPROVAL FROM ARTSGROUP. Timeline coverage changes are NOT guaranteed until ArtsGroup signoff (usually within 3-5 business days).
*** All assignments must consider a transition time of at least 15 minutes. While your times WITHIN your contract period are estimated, your start and end times should be definite. Travel time between sites should also be considered when developing your Media-Specific timeline.
*** In the event of schedule adjustments on wedding day, extensions may be requested. Extensions are not guaranteed by ArtsGroup. However, if approved, CLIENT will be billed the next business day in accordance with service agreement.
// Preparation //
· Clean room and prepare items for photos (remove tags, pins, etc.)
· Hang your dress on a nice hanger in preferred location
· Limiting the amount of people in your preparation space provides your media staff the necessary room to shoot attractive photos
· Always provide room numbers in advance of wedding day if possible (for restricted access, please make arrangements with front desk or provide escort)
// Ceremony //
· If the location where you are exchanging vows is obstructed with flowers, people or other items, it could be difficult to photograph
· Using a professional event decorator/florist is a strong recommendation
· If there are photography restrictions, let us know immediately
// Formals & Group Pictures //
· Large wedding parties (20) may require more time to shoot. Don’t forget that the official wedding party includes parents, grandparents, flower girl and ring bearer
· Providing an on-site planner to bring wedding party to shoot location immediately after ceremony helps us stay on schedule
// Reception //
· Coordinate with photographer just before introductions. Please notify if there are any special entrances
· Is your cake in a dark corner or against a wall with minimal light? Ask your caterer or event designer for lighting options (remember, you’ll be taking pictures with the cake)
· Reception time flies! Make sure you plan for photography of important reception highlights (special dances, cake cutting and/or other special moments